§ 151.03. Functions.

The functions of the city's records commission shall be to:

A.

Establish and promulgate, in consultation with the state archivist, standards, procedures and techniques for the effective management of city records.

B.

Review application for one-time records disposal and schedules of records retention and destruction submitted by city offices, in accordance with Section 151.02 of the Columbus City Codes.

C.

Establish general schedules proposing the disposal, after the lapse of specified periods of time, of records of specified form or character common to several or all city offices that either have accumulated or may accumulate in such offices and that apparently will not, after a lapse of the period specified, have sufficient administrative, legal, fiscal, or other value to warrant their further preservation by the city.

D.

Establish and publish, in accordance with the applicable law, necessary procedures and rules for the retention and disposal of city records.

E.

The city records commission will adopt the following forms in regard to the retention, disposition and disposal of city records:

1.

Application for One-Time Records Disposal (Form RC-1);

2.

Schedule of Records Retention and Disposition (Form RC-2);

3.

Schedule of Records Retention and Disposition Continuation Sheet (Form RC-2); and

4.

Certificate of Records Disposal (Form RC-3).

(Ord. 2439-92.)