§ 3906.03. Department/agency reporting responsibilities.

Each City department has a vested interest in ensuring that the city of Columbus is a diverse and inclusive city. Therefore, each department will have the following responsibility:

(A)

Department directors or designees shall participate in a cross functional process, to track and report supplier diversity and workforce diversity initiatives.

(B)

Regular reports shall be filed by all City agencies on forms provided by the ODI director for the purpose of monitoring compliance with the provisions of Title 39.

(C)

Department directors will designate staff who will utilize the designated ODI diversity tracking systems for the purposes of reporting on subcontractor participation and utilization within their department.

(D)

The ODI director will be notified of all professional services evaluation committees as defined in Title 329 of the city's procurement code. ODI shall have the option to be a voting member on each evaluation committee. Departments will give due notice to ODI via electronic means so proper staff can be allocated to participate on the selected evaluation committees.

(E)

The ODI director shall be notified by the department director, contract administrator or department designee of any proposed subcontracting changes or contract issues that impact M/WBEs during the term of a contract. Additionally, the contract administrator shall notify ODI if the work of a subcontractor has been inspected and approved and the subcontractor, after a valid invoice has been submitted, has not been paid for more than 10 days after the prime has received payment.

(F)

The ODI director in conjunction with department directors may create subcommittees to develop additional accountability measures, benchmarks and goals.

(Ord. No. 3025-2016 , § 7, 12-12-2016)